Name tag labels for events and meetings

Name tags you can read from five feet away

The tool above is set up with the “Name / event” template: the name, centered and in large type, with a small line underneath for the role, the company or the table number. Type the name in “Name” and the detail in “Reference”; the type grows by itself until it fills the label without spilling over, so a short name comes out huge and a long one splits over two lines.

Which sheet to use

• 4 × 2 in (Avery 5163, 10 per Letter sheet): the classic conference name tag, with very readable type.
• 3⅜ × 2⅓ in (Avery 5395, 8 per Letter sheet): the classic size of adhesive name badge labels.
• 4 × 1⅓ in (Avery 5162, 14 per Letter sheet): a more compact option, good for meetings, classes and workshops.
• On A4 paper: 99.1 × 67.7 mm (Avery L7165, 8 per sheet), 99.1 × 57 mm (L7173, 10 per sheet) or 99.1 × 38.1 mm (L7163, 14 per sheet).

A list of 40 people takes 4 sheets with the Avery 5163 and 3 with the 5162. If you have sheets from another brand, use the custom grid with the measurements on the packaging.

Make the whole list at once

1. Prepare a spreadsheet with the name in one column and the role, company or table in another (the tool reads it as the “reference”).
2. Switch to “Many labels” mode, copy the cells and paste them in “Paste from Excel”, or load the CSV file.
3. Check the gallery: you will see each label as it will come out. If a long name ends up small, shorten it (for example, first name and surname only).
4. Download the PDF and do a test on plain paper before using the adhesive sheets.

More in the guide to Excel and CSV. An advantage for events: your guest list is not uploaded to any server; everything is processed in your browser.

Tips so they look good

• Black ink on a white background is the most readable from a distance. If you want color, keep it dark with good contrast.
• Wear it on the right side of your chest: it is usually recommended because it reads naturally when you shake hands.
• Prepare spare labels with a generic name (“Guest”, “Speaker”) for anyone who turns up without being on the list, and write the name by hand with a marker.
• To control entry, you can turn on “Include a barcode or QR on the label” and give each person a code to scan at the door.

How to print them without misalignment

Download the PDF and print it with “Actual size” or “Scale 100%”, never “Fit to page”. Before wasting sheets, use the “Test sheet”. More in the guide to Avery templates.